WooCommerce Subaccounts & Multi-User Accounts is a plugin that extends WooCommerce's functionality, allowing store owners to create and manage multi-user accounts within a single WooCommerce account. This feature is especially useful for businesses that sell to organizations or larger entities, where different team members or departments within a company need access to the same account but with varying levels of control and permissions. The Subaccounts feature enables the main account holder (e.g., the business or the primary customer) to create multiple subaccounts under their account. Each subaccount can have its own login details and roles but is connected to the parent account, allowing for a centralized management system.

Key Features of WooCommerce Subaccounts & Multi-User Accounts:

1. Create Subaccounts for Team Members:
   • The admin (main account holder) can create multiple subaccounts, each with its own login credentials. This allows companies or organizations to manage purchases from multiple users under a single main account.
   • Ideal for businesses, wholesale customers, or enterprise-level users who want to manage multiple employees under a single WooCommerce store account.
2. Role and Permission Management:
   • The plugin provides options to set specific roles and permissions for subaccounts, ensuring that different users (employees or team members) can have different levels of access.
   • Admins can grant permissions for actions like placing orders, viewing order history, managing payment methods, or accessing shipping information.
3. Centralized Order Management:
   • All orders placed by subaccount users are visible in the main account's order history, streamlining the order management process for the account holder.
   • The main account holder can track all purchases, ensuring visibility and accountability within an organization or business.
4. Individual Subaccount Dashboards:
   • Each subaccount can have its own dashboard, displaying only the information relevant to that particular subaccount user. This keeps the interface clean and personalized for each user.
   • Users can view their orders, account details, and edit their personal information without affecting the parent account.
5. Shared Payment Methods:
   • Subaccounts can use the same payment methods as the parent account, making it easier for team members to make purchases without needing to input payment details each time.
   • This ensures a smooth checkout experience while still maintaining centralized financial management.
6. Order Approval Workflow:
   • The plugin allows the main account holder to approve or reject orders made by subaccounts. This is especially useful for organizations or businesses that want to maintain control over purchases and budgets.
   • Admins can define specific rules for when order approval is required (e.g., order totals, product types, etc.).
7. Custom User Roles:
   • In addition to the default WooCommerce roles, store admins can create custom user roles for subaccount users. For example, some users might be granted more advanced permissions (e.g., managing orders), while others might have limited access (e.g., browsing products or checking order status).
8. Multi-User Access for Wholesale Stores:
   • For wholesale stores, this feature allows multiple employees from the same company to log in under a single account while maintaining separate login credentials. This makes it easier to manage bulk orders and customer relationships.
9. Email Notifications for Subaccounts:
   • Subaccount users can receive email notifications for their actions or orders, while the main account holder can receive a consolidated notification for all subaccount activities.
   • This ensures everyone stays updated on relevant orders, changes, or requests.
10. Customizable Account Management Settings:
    • Store admins can set policies for subaccounts, such as limiting the ability to modify account settings, access sensitive data, or place orders above a certain amount.
    • You can also define the number of subaccounts allowed for each main account or provide specific permissions for certain product categories.
11. Enhanced Security and Control:
    • You can assign different access levels to ensure that sensitive data, payment methods, or order details are only accessible to specific subaccounts with the proper permissions.
    • Multi-user access is more secure, as each subaccount has its own login credentials, making it easier to track and manage access to the store.
12. Compatible with WooCommerce Subscriptions and Memberships:
    • If you use WooCommerce Subscriptions or Memberships, the Multi-User Accounts plugin integrates seamlessly with these plugins, allowing users to manage subscriptions across multiple users or grant group membership access.
13. Improved User Experience:
    • The plugin creates a smoother user experience for businesses and organizations by centralizing account management while still allowing individual team members to operate under their own login credentials.
    • This is particularly beneficial for customers who need to order frequently but don't want to share login details with their colleagues.

Use Cases for WooCommerce Subaccounts & Multi-User Accounts:

• B2B & Wholesale Stores:
  • Businesses that supply products to other businesses or wholesalers can benefit from multi-user accounts, allowing their clients to manage multiple team members or departments under a single account.
  • Each team member can have access to place orders while the primary account holder can track purchases and manage order approvals.
• Corporate Accounts:
  • Companies with multiple employees who need to order on behalf of the company can use subaccounts to maintain centralized control over purchases while allowing individual users to make orders as needed.
• Educational or Membership Platforms:
  • Educational institutions or membership platforms can allow multiple users (e.g., students, teachers, or group members) to access a single account, making it easier to manage subscriptions, content access, and user data.
• Family Accounts:
  • For stores that sell products related to families, such as groceries or household items, parents can set up subaccounts for their children or other family members to shop under a shared main account.

How It Works:

1. Install and Set Up:
   • Install the WooCommerce Subaccounts & Multi-User Accounts plugin on your WooCommerce store.
   • Configure the main account and define any roles or permissions for subaccount users.
2. Create Subaccounts:
   • The main account holder can create subaccounts from the WooCommerce dashboard, assigning each one specific permissions and roles.
   • Set up restrictions and define whether the subaccounts can place orders or manage payment information.
3. Allow Subaccount Users to Log In:
   • Subaccount users will receive their login credentials and can log in to their own dashboard to manage orders, view account details, or place orders based on their permissions.
   • The main account holder can monitor and approve or reject orders as needed.
4. Manage Orders and Activities:
   • All activities of subaccounts (orders, changes, updates) are logged and visible to the main account holder. This provides a centralized view of all transactions and actions taken by subaccounts.
5. Approval Workflow:
   • The main account holder can set up order approval workflows to ensure that orders from subaccounts are reviewed before being processed, offering an additional layer of control.

Conclusion:

The WooCommerce Subaccounts & Multi-User Accounts plugin is a powerful tool for businesses that need to manage multiple users under a single account. It is perfect for wholesale stores, B2B businesses, and organizations that require centralized control over their customer accounts while allowing individual users to place orders and manage their own data. The flexibility to assign different roles and permissions, combined with streamlined order management and approval workflows, makes this plugin a must-have for any store dealing with corporate or multi-user accounts.