MEC – Zapier is an add-on for the Modern Events Calendar (MEC) WordPress plugin that integrates Zapier with your event management system. Zapier is a popular automation tool that connects various apps and services, allowing you to automate workflows between them without needing to write any code. By integrating Zapier with MEC, this add-on enables you to automate processes like event registrations, notifications, and data management with third-party services, enhancing the functionality of your MEC-powered website. MEC – Zapier With MEC – Zapier, you can automate various tasks and workflows related to event management, such as sending event details to CRM systems, adding registrants to email marketing lists, updating Google Sheets, creating tasks in project management tools, and more.

MEC – Zapier Key Features of MEC – Zapier:

1. MEC – Zapier Event Registration Automation:
   • Automatically send event registration details to various third-party services such as Mailchimp, Google Sheets, or a CRM like Salesforce. This saves time and eliminates the need for manual data entry.
2. MEC – Zapier Custom Workflow Automation:
   • You can set up custom workflows (called Zaps) that trigger specific actions when certain conditions are met. For example, you can set a workflow that automatically sends a welcome email to a registrant when they sign up for an event.
3. Create and Update Events Automatically:
   • Use Zapier to automatically create or update events on your Modern Events Calendar when certain conditions are met. For instance, you could automatically create an event in MEC when a new entry is added to a Google Sheet or when an event is scheduled in a third-party tool.
4. Sync with Email Marketing Tools:
   • Sync new event attendees with email marketing platforms such as Mailchimp, ActiveCampaign, or ConvertKit. Automatically add registrants to specific email lists and trigger campaigns or follow-up emails based on event participation.
5. Integrate with CRMs:
   • Automatically add new event registrants to your CRM (such as Salesforce, HubSpot, or Zoho). This helps streamline your lead management process, ensuring that every event attendee is captured in your CRM for future follow-ups and segmentation.
6. Send Event Notifications:
   • Automate notifications to event organizers or team members when new registrations or changes to an event occur. For example, when a user signs up for an event, you can automatically notify your team via Slack or send a customized email alert.
7. Integration with Project Management Tools:
   • Integrate with project management tools like Trello, Asana, or Monday.com to create tasks or assign events to team members as they are created or updated in the calendar.
8. Google Sheets Integration:
   • Automatically add event registration data or attendee details to Google Sheets. This makes it easy to manage and track your events and attendees in a spreadsheet format for easy analysis and reporting.
9. Social Media Automation:
   • Automate social media posts related to your events. For example, you can set up a Zap that automatically posts a message on Twitter or Facebook when a new event is published, keeping your social media followers updated.
10. Custom Field Mapping:

• Map custom fields from your event forms to the corresponding fields in the third-party services you are using. This ensures that data like attendee names, email addresses, and event-specific information are transferred accurately.

11. Multiple App Integrations:

• Connect your events to hundreds of apps supported by Zapier, including tools for marketing, project management, customer relationship management, and productivity. This allows for seamless data sharing and eliminates the need for manual work.

12. Automated Attendee Management:

• Use Zapier to automate tasks like sending confirmation emails to attendees, issuing tickets, or managing waitlists. This helps ensure that attendees are kept informed and that your event runs smoothly.

How to Set Up MEC – Zapier Integration:

1. Install the Modern Events Calendar Plugin:
   • First, you need to have the Modern Events Calendar plugin installed and activated on your WordPress website. If you don’t have the plugin, you can download it from the official MEC website or the WordPress repository.
2. Purchase and Install MEC – Zapier Add-On:
   • After activating the MEC plugin, purchase the MEC – Zapier add-on. Once you have the add-on, you can install it by uploading the plugin file via the Plugins > Add New > Upload Plugin section in your WordPress dashboard.
3. Connect Zapier to MEC:
   • After installing the MEC – Zapier add-on, you need to connect your Zapier account with the MEC plugin. To do this, go to the MEC settings page and find the Zapier integration section. You will be provided with an API key or a connection URL to authenticate and link your Zapier account to Modern Events Calendar.
4. Create a New Zap:
   • Once the connection is established, you can create a new Zap in your Zapier account. A Zap is a custom workflow that automates tasks between MEC and other apps.
     • Trigger: Choose the event that triggers the automation, such as “New Event Registration” or “New Event Created.”
     • Action: Define the action that should occur in the third-party app, such as adding the registrant to a Mailchimp list or creating a new task in Trello.
5. Map Event Data:
   • In the Zapier interface, you can map the data fields from your MEC events (such as event name, date, and registrant details) to the corresponding fields in the connected app. This ensures that the data flows correctly between the two systems.
6. Test the Workflow:
   • After setting up the trigger and action, test the workflow to make sure it works as expected. You can run a test registration or event creation to see if the automation performs the desired actions, like adding a new registrant to your email marketing list.
7. Activate the Zap:
   • Once the test is successful, activate the Zap. The automation will now run in the background, handling tasks like sending emails, updating Google Sheets, or creating tasks whenever the specified trigger occurs.
8. Monitor and Adjust:
   • You can monitor your active Zaps through the Zapier dashboard. If necessary, you can adjust or edit your Zaps to optimize the workflow or add more actions as your needs evolve.

Use Cases for MEC – Zapier:

1. Event Registration & Email Marketing:
   • Automatically add event registrants to email marketing lists (e.g., Mailchimp or ConvertKit) and trigger email campaigns or follow-ups after they sign up.
2. Google Sheets for Attendee Management:
   • Automatically export event registrant information to Google Sheets for easy tracking and management of your attendees.
3. CRM Integration:
   • Send attendee details to your CRM system like Salesforce or HubSpot for better customer relationship management and follow-up after the event.
4. Social Media Updates:
   • Automatically share new event announcements on Facebook, Twitter, or other platforms when new events are created in MEC.
5. Team Notifications:
   • Notify your team members on platforms like Slack or create tasks in Trello when an event is created or when a new registration is made.
6. Automated Event Reminders:
   • Set up automatic email or SMS reminders for attendees about upcoming events, ensuring they don’t forget their registration or appointment.

Conclusion:

The MEC – Zapier add-on is a powerful tool for automating workflows and integrating your Modern Events Calendar with hundreds of apps and services. Whether you’re managing event registrations, sending follow-up emails, updating CRM systems, or posting on social media, Zapier helps you streamline your event management processes. By reducing manual work, this integration enables event organizers to focus on more important tasks, improving efficiency and enhancing the attendee experience.